وظائف مدير المشتريات بشركة Caritas Egypt

Position Title: Procurement Manager

Location: Garden City

Position Type: Full Time

Department: Refugees Program

Background:

Caritas Egypt is a non-governmental Egyptian organization registered at the Ministry of Social Affairs in 1967 under No. 1150 and affiliated with Caritas International. It was recognized as a public utility organization in 1975.

Caritas Egypt's vision focuses on envisioning a conscious society where every human being, especially the poor and marginalized enjoy life, dignity and justice.

As the “social arm” of the Catholic Church, Caritas Egypt is seeking to achieve comprehensive and sustained human development and build a resilient community that can respond to social, economic, and environmental changes and risks. We envision a world characterized by equality and tolerance regarding race, sex, religion, and social status, a place where we care for the vulnerable people in our communities.

Summary of Position

The Procurement Manager works under the supervision and guidance of the Program Manager. S/He plays a key role in procuring high-quality and cost-efficient supplies. S/He follows the procurement procedures of the organization. Maintain an updated list of inventory and incoming purchases and supplies, and be responsible for approving purchases. He/she shall also follow e-government procurement system in place.

Job description:

The Procurement Manager applies the internal control principles to all the procurement processes to ensure the following:

a) Transparency and documentation of the purchasing transactions.

b) Obtaining the appropriate authorization and approvals and document them

c) Implementing systems and procedures to achieve quality control and accurate performance evaluation.

The Procurement Manager shall develop and implement proper performance measures, use reports to monitor the vendor's performance compared to the main standards and policies. The department should also measure the compliance of the vendor with the procedures and principles of procurement control.

Purchase Orders / Contracts are regularly reviewed and all pending orders are being studied and analysed to be prepared for delivery according to the mentioned dates.

Process purchase requisitions/ orders within purchasing authority in coordination with the different sector’s demand.

Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals;

Establish and negotiate contract terms and conditions, and maintain supplier relationships;

Prepare and maintain purchasing records, reports and price lists;

Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements;

Assist in the development of specifications for equipment, materials, and services to be purchased;

Administer contract performance, including delivery, receipt, warranty, damages and insurance;

Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices;

Address project resource needs and supervise purchasing clerk

Develop and maintain constructive and cooperative working relationships with colleagues, management and vendors.

Responsible for creating & follow up on the suppliers database

Creating & implementing annual procurement plan

Coordinate & provide guidance to the technical & financial committees before & after the requests & biddings.

Compiling a report from the technical & financial committees to provide the needed information to the decision making committee

Creating & adjusting the procurement policies & procedures (Manual) on timely-basis, to keep it up-to-date to any trends in the local market.

Responsible for the office supplies (inventory & issuing)

Responsible for the procedures of the maintenance services which exceed the amount of money as per the procurement manual

Carry out additional tasks as requested

Submission of Application: