وظائف مساعد اداري بشركة مساعد اداري

Ökoplan is seeking to hire the following position:

- Administrative Assistant

- with a minimum of 3-5 years of experience.

 Duties & Responsibilities:
- Assist in the planning and preparation of meetings, conferences and conference telephone calls & File and retrieve corporate documents, records, and reports as well as Maintain the general filing system and file all correspondence. 
- Prepare agendas and make arrangements for department committee and other meetings, Compile and distribute minutes of meetings. 
- Provide word-processing and secretarial support, Type confidential documents on a word processing system. 
- Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution, prepare responses to correspondence containing routine inquiries. 
- Manage and maintain schedules as well as Preparing invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software. 
- Attend Department Team Meetings to prepare MOM. 
- Performs a variety of administrative or executive support tasks that are highly confidential and sensitive. 
- Compiles, assimilate, and prepares confidential and sensitive documents, and briefs the administrator or executive regarding content. 
- Plan and manage preparations for professional events and conventions. 
- Coordinate and assist the professional or administrator’s schedule to organize events, sessions, and conventions, recommend actions to be carried out for workplace expenses like supply, devices & stationary needs.

Qualifications:
- Organized and efficient.
- Schedule meetings.
- Planning Travels and Events.
- Committed to provide day-to day operational and technical assistance on a variety of administrative matters.
- Preferably Engineering Consultancy firms experience.